GENERAL ASSISTANT PROMPTS

1. Market Research Analysis

Department: Product, Marketing, Strategy

The Prompt:
Research current market trends for [INDUSTRY/PRODUCT CATEGORY] and provide key insights on market size, growth rate, and emerging opportunities.

Example Use Case: Planning product strategy or identifying new market opportunities.

2. Competitor Analysis

Department: Product, Marketing, Sales

The Prompt:
Analyze [COMPETITOR NAME]'s positioning, key products, pricing strategy, and recent market moves.

Example Use Case: Preparing competitive responses or updating sales battlecards.

3. Draft Professional Email

Department: All Teams

The Prompt:
Draft a [TONE] email to [RECIPIENT] about [TOPIC] covering these points: [LIST POINTS].

Example Use Case: Composing important emails to executives, clients, or partners.

4. Create Social Media Post

Department: Marketing, Communications

The Prompt:
Create a [PLATFORM] post announcing [TOPIC] with [TONE] tone, including hashtags and call-to-action.

Example Use Case: Quickly drafting social content for product launches or company news.

5. Write Job Description

Department: HR, Hiring Managers

The Prompt:
Create a job description for [JOB TITLE] including responsibilities, qualifications, and success metrics.

Example Use Case: Opening new positions or updating outdated job postings.

6. Explain Technical Concept

Department: Engineering, IT, Support

The Prompt:
Explain [TECHNICAL CONCEPT] in simple terms for non-technical stakeholders.

Example Use Case: Communicating technical decisions to business teams.

7. Summarise Meeting Notes

Department: All Teams

The Prompt:
Summarise these meeting notes with key points, decisions, action items, and open questions: [PASTE NOTES].

Example Use Case: Distributing meeting outcomes to stakeholders who couldn't attend.

8. Decision Framework

Department: All Teams

The Prompt:
Help me evaluate [DECISION] by listing pros, cons, key factors, risks, and evaluation criteria.

Example Use Case: Making strategic decisions or comparing multiple options.

9. Industry Trends Report

Department: Strategy, Product, Marketing

The Prompt:
Summarize the top 5 trends in [INDUSTRY] for [YEAR] with implications for our business.

Example Use Case: Strategic planning or preparing executive presentations.

10. Customer Communication Template

Department: Sales, Customer Success

The Prompt:
Draft a [TYPE] message to a customer about [SITUATION] with an empathetic and solution-focused tone.

Example Use Case: Handling customer issues or communicating service changes.

11. Presentation Outline

Department: All Teams

The Prompt:
Create a presentation outline for [TOPIC] targeting [AUDIENCE] with 5-7 key sections.

Example Use Case: Preparing executive presentations or customer demos.

12. Product Description

Department: Product, Marketing

The Prompt:
Write a compelling product description for [PRODUCT] highlighting benefits, features, and target audience.

Example Use Case: Creating website copy or sales collateral.

13. Press Release Draft

Department: Marketing, Communications, PR

The Prompt:
Draft a press release announcing [NEWS] including headline, key details, and executive quote.

Example Use Case: Announcing product launches, partnerships, or company milestones.

14. SEO Content Brief

Department: Marketing, Content

The Prompt:
Create an SEO content brief for [TOPIC] including target keywords, outline, and search intent.

Example Use Case: Planning blog posts or website content that ranks well.

15. Sales Pitch Development

Department: Sales, Business Development

The Prompt:
Develop a sales pitch for [PRODUCT/SERVICE] addressing [TARGET CUSTOMER]'s pain points and value proposition.

Example Use Case: Preparing for prospect meetings or refining messaging.

16. Training Materials Outline

Department: HR, Training, Operations

The Prompt:

Create a training module outline for [TOPIC] with learning objectives, key concepts, and exercises.

Example Use Case: Developing onboarding or skills training programs.

17. Process Documentation

Department: Operations, All Teams

The Prompt:
Document the step-by-step process for [TASK] including prerequisites, steps, and common issues.

Example Use Case: Creating standard operating procedures or workflow guides.

18. Executive Report Writing

Department: All Teams

The Prompt:
Write an executive summary for [TOPIC] with key findings, recommendations, and next steps.

Example Use Case: Preparing board updates or executive briefings.

19. Data Analysis Explanation

Department: Analytics, Finance, Operations

The Prompt:
Explain the significance of [DATA/METRIC] and what actions we should consider based on this trend.

Example Use Case: Communicating data insights to non-technical stakeholders.

20. Strategy Framework

Department: Strategy, Leadership

The Prompt:
Apply [FRAMEWORK] to analyze [BUSINESS SITUATION] and provide strategic recommendations.

Example Use Case: Strategic planning sessions or business case development.

INTERNAL KNOWLEDGE ASSISTANT PROMPTS

1. Company Policy Lookup

Department: All Teams

The Prompt:
What is our company policy on [TOPIC] including approval processes and restrictions?

Example Use Case: Verifying HR policies or checking approval workflows.

2. Contract Analysis

Department: Legal, Sales, Finance

The Prompt:
Analyze [CONTRACT NAME] and summarize key terms, obligations, and renewal dates.

Example Use Case: Reviewing customer agreements or vendor contracts.

3. SharePoint Document Search

Department: All Teams

The Prompt:
Find documents in SharePoint related to [TOPIC].

Example Use Case: Locating project files or documentation.

4. Customer History Review

Department: Sales, Customer Success

The Prompt:
Summarize our relationship history with [CUSTOMER] including past issues, purchases, and key contacts.

Example Use Case: Preparing for customer meetings or renewal discussions.

5. Find Customer Support History

Department: Customer Success, Support

The Prompt:
What support tickets have been opened for [Customer’s name'] and what were the resolutions?

Example Use Case: Preparing for customers calls or understanding recurring customer issues.

6. Internal Process Query

Department: Operations, All Teams

The Prompt:

What is the process for [TASK] including required approvals and timeline?

Example Use Case: Understanding workflow requirements or planning projects.

7. Employee Handbook Questions

Department: HR, All Teams

The Prompt:
What does our employee handbook say about [TOPIC]?

Example Use Case: Answering employee questions or providing manager guidance.

8. Compliance Documentation

Department: Legal, Compliance, Finance

The Prompt:
Find our compliance documentation for [REGULATION/REQUIREMENT] and summarize key requirements.

Example Use Case: Preparing for audits or ensuring regulatory compliance.

9. Historical Project Information

Department: All Teams

The Prompt:
What were the outcomes and lessons learned from [PROJECT NAME]?

Example Use Case: Learning from past initiatives before starting similar projects.

10. Vendor Agreement Review

Department: Finance, Operations, Legal

The Prompt:
Review our agreement with [VENDOR] and summarize pricing, terms, and renewal date.

Example Use Case: Managing vendor relationships or planning renewals.

11. Compare Client Proposals

Department: Sales, Finance, Legal

The Prompt:
Compare this client proposal to our standard agreements and highlight key differences in pricing, terms and deliverables.

Example Use Case: Evaluating customer client requests or identifying non-standard terms before approval.

12. Proactive Renewal Outreach

Department: Sales, Customer Success

The Prompt:
Review customer data from [FILE] and find accounts with upcoming renewals in the next 30 days. Create a professional email reminder about their contract renewal according to the signed agreement.

Example Use Case: Preventing lapses in service and maintaining customer relationships through timely renewal notifications.

13. Internal Reports Summarization

Department: All Teams

The Prompt:

Summarize the key findings and recommendations from [REPORT NAME].

Example Use Case: Quickly understanding lengthy internal reports.

14. Organizational Chart Query

Department: HR, All Teams

The Prompt:

Who reports to [PERSON] and what are their team's responsibilities?

Example Use Case: Understanding org structure or identifying stakeholders.

15. Benefits Information

Department: HR, All Teams

The Prompt:

Explain our [BENEFIT TYPE] including eligibility, coverage, and enrollment process.

Example Use Case: Answering employee benefits questions.

16. At-Risk Account Analysis

Department: Sales, Customer Success

The Prompt:

Review [FILE] and identify accounts with declining engagement or satisfaction. Sugggest retention strategies for each at-risk customer.

Example Use Case: Proactively addressing customer concerns before they escalate to churn or contract cancellation.

17. Research Documents for Content Creation

Department: Marketing

The Prompt:

Find and summarize 3 top assets that i can reference when creating a blog post on [TOPIC].

Example Use Case: Quickly gathering internal resources and research to support content development with credible sources.

18. Provide Client Guidance Based on Policy

Department: Finance, Legal

The Prompt:

Provide accounting guidance and recommendations for [CLIENT] based on [POLICY].

Example Use Case: Delivering consistent, policy-compliant advice to clients by referencing internal guidelines and regulations.

19. Knowledge Base Article Search

Department: Support, All Teams

The Prompt:

Find knowledge base articles about [TOPIC] and summarize the solutions.

Example Use Case: Resolving common issues or training new team members.

20. Onboarding Documentation

Department: HR, Managers

The Prompt:
What onboarding materials exist for [ROLE/DEPARTMENT] and what topics do they cover?

Example Use Case: Preparing to onboard new hires or updating training materials.